If you’ve been needing the service of a notary in Ottawa, you’ve come to the right place. Today, we’re taking a closer look at the best firms that will notarize your documents in a speedy, convenient, and professional manner.
The top notary public firms in Ottawa offer a range of services that can verify the authenticity of the most important documents in your life. They made it to this listicle because they can do more than notarize, plus they have reasonable rates for each service.
How Much Do Notary Public Services in Ottawa Cost?
Document notarization on its own is pretty affordable. The first document can be anywhere from $14 to $25, with the second and subsequent documents costing $10 each.
Other notary-related services might not be as cheap, though. Convenient services like a mobile notary can already cost around $200 without even factoring in the notary fee (plus taxes).
The authentication and legalization of documents would cost around $150 with an additional $50 if you need the process to be rushed. That’s on top of the subsequent documents, for which you’ll need to pay $50 each.
We handpicked some of the best notary services in Ottawa and made a table of their typical services. The estimated fees are indicated beside them, though current pricing schemes are subject to change due to various factors.
|NOTARY PUBLIC SERVICE||ESTIMATED PRICING|
|Document notarization||$15 to $25 for the first document |
$10 to $15 for subsequent documents
|Certified True Copies||$15 for the first document |
$10 for subsequent documents
|Authentication and legalization||$150 for the first two documents |
$50 for additional documents
|Affidavit drafting||$50 up|
|Embossing fee||$45 for the first document |
$35 for the second document
$25 for the third document
$15 for the fourth document
$10 for fifth and subsequent documents
|Mobile notary||$200 (without notary fees and tax)|
Please note that applicable taxes will be added for each service rendered by a notary public. It would be practical to make inquiries beforehand to get an estimate of final costs.
Top Notary Public Firms in Ottawa
After knowing how much notary services cost, it’s time to get to know the firms to approach with your documents. Read on to learn more about the top notary public firms in Ottawa.
1. Red Seal Notary
|SERVICES||Notarization, fingerprinting, online commissioning, authentication and legalization, mobile notary, certified true copy, affidavits, commissioner of oaths, consent to travel, letter of invitation, statutory declarations, online documents certification, marriage abroad, criminal backgrounds check, Visa processing services,|
|ADDRESS||130 Albert Street, Ottawa|
|CONTACT NUMBER||1.888.922.7325 |
|OPERATING HOURS||Monday to Friday 10 AM – 5 PM |
Closed on Weekends and Statutory Holidays
Red Seal Notary has been servicing dozens of communities all over Canada for 16 years. Many of these locations accept walk-in clients, with most of the branches providing online appointment forms via the interactive website.
Aside from notarizing different types of documents and affidavits, Red Seal conducts Commissioner of Oaths services, fingerprinting, and even criminal background checks. To make it even more convenient for clients who can’t come to them, there’s a mobile notary public service which can go to the client instead.
To accommodate current health concerns, the firm launched a service called Online Commissioning. These are for documents that don’t require notarization but need the client’s identification verified by the notary public.
You can check out the fees for each Red Seal Notary service on its website. There are even drafts and notarization packages available in case you need several documents notarized at once.
Find out how past Red Seal Notary customers liked its services:
“Great service and fast too. This is a place that is dependable and professional. They have to deal with complex documentation issues and challenges – but you can tell they are patient and courteous. Would go back here is a heartbeat if needed!” – Rik S.
“I used Red Seal Notary service few times during this year and always had a good experience. Good service at a convenient downtown location.” – Tammy A.
|SERVICES||Notarization of various documents, certified true copies, authentication, legalization, mobile notary service, after-hours service|
|ADDRESS||415 St. Laurent Blvd. Ottawa, ON K1K 2Z8|
|CONTACT NUMBER||(613) 878-2871 |
|OPERATING HOURS||Regular walk-in hours: |
Monday to Friday 9.30 AM – 4 PM
Saturday 9.30 AM – 1 PM
Closed on Sundays
It’s common practice for a legal service to require clients to make an appointment first. Valu-Notary begs to differ as it does away with appointments altogether and actually encourages client walk-ins.
The firm also provides after-hours services for people who can’t come during regular operating hours. This is convenient for clients who need their documents notarized but have to work around school or work schedules.
The usual range of notary services in Ottawa is served up at Valu-Notary but with welcome additions dealing with passport applications and travel documents. The firm also throws in a mobile notary service with added distance charges starting at just $10.
Valu-Notary has affordable service rates for $15 and up for first-page documents. For other services, it’s best to contact the company by phone, email, or simply walking to the closest branch and inquiring with the receptionist.
The following Valu-Notary clients have positive things to say about the firm:
“I have no words for him. The notary officer literally waited for me for more than 45 minutes even after the closing hours! Highly recommended. Super fast and friendly service.” – Hashmeet Singh
“Due to an issue at his office, Brandon was kind enough to meet my husband and me downtown to get our paperwork notarized. Brandon is a very kind, and highly professional gentleman and the prices are incredibly reasonable. Thanks again Brandon!” – Julie Arcade
3. Bytowne Notary Public
|SERVICES||Notarization, affidavits, authentication and legalization, certified true copies, letters of invitation, consent to travel, marriage abroad, urgent mobile notary, Power of Attorney, statutory declarations, incorporation and corporate upkeep, authentications and legalizations, digital copy, witnessing, translation services|
|ADDRESS||311 Lebreton Street South, Ottawa, Ontario K1S 4L4|
|CONTACT NUMBER||[email protected]|
|OPERATING HOURS||Video call business hours: |
Monday to Saturday 8.30 AM – 5.30 PM
Closed on Sundays
There’s a full range of notary services at Bytowne Notary public but with a decidedly different twist. Everything is now conducted virtually.
The firm aims to streamline its system while providing convenient features for its clients. It’s now open six days a week and offers 30-minute video appointments to comply with current pandemic safety protocols.
The Bytowne website lists all the available services and also features step-by-step instructions on how to make a video appointment. Notarized documents are sent by email straightaway while paper documents can be expected by post within the same day.
You can also refer to the site for the service fees, which are somewhat higher than other notary firms’ pricing. Because certified true copies and wills have to be mailed, expect a $40 surcharge on top of mailing costs to be charged to you.
Want to get notary services from Bytowne Notary Public? First, read the following feedback:
“The Notary was pleasant and extremely helpful for us. We needed documents rather quickly to help us process entry for my partner into Canada. I highly recommend their service.” – Art Mallott
“It was an easy experience with them. She even gave me a little tech support when I couldn’t combine PDFs on my computer. We were done really quickly and they were polite and professional. 10/10 would recommend.” – Jon Wright
4. Notary Pro Canada
|SERVICES||Online notarization, virtual consultations, affidavits, statutory declarations, travel consent letter, delayed birth registration forms, application to amend birth registration, declaration affirming parentage, legal name change application, blank statutory declaration, insurance claims, lost passport, residency document, passport applications|
|ADDRESS||430 Hazeldean Rd #6, Kanata, ON K2L 1T9|
|CONTACT NUMBER||1-888-313-0909 |
|OPERATING HOURS||Strictly by appointment only |
Monday to Sunday 9 AM – 5 PM
Notary Pro Canada conducts both in-person and online notary services. To cater to a wider clientele, the hours are flexible for virtual appointments with operating hours including the weekends.
Citing convenience and speed, the firm now provides electronic signature and online witnessing services. After filling out the virtual form and uploading necessary IDs, documents, and signatures, clients can expect to receive their completed documents within minutes.
There’s no need to download or install an app because the simple steps are outlined on the Notary Pro website. To protect its clients’ identity and sensitive document information, each online session is password-encrypted and has audit logs.
In-person services are still available for documents that can’t be notarized online. These include divorce or separation agreements, certified true copies of original documents, loan agreements and promissory notes, and last wills and testaments.
Read the following feedback for Notary Pro Canada to see how clients liked its services:
“Quick online booking available. Convenient times early morning and late at night and weekends. Cheap options with discounts for quantity.” – Dmitry T.
“It’s convenient. I was able to book online. The price was good. Excellent service and I highly recommend.” – Anastasia D.
5. Notary Depot
|SERVICES||Notarization, certified true copy, commission of oaths services, witnessing a signature, affidavits, solemn and statutory declarations, letter of invitation, authentication and legalization|
|ADDRESS||200 Elgin St., Suite 202 Ottawa, ON, K2P 1L5|
|CONTACT NUMBER||(613) 680-4997 |
|OPERATING HOURS||Strictly by appointment only |
Closed on Saturdays and Sundays
Notary Depot takes pride in having only government-qualified notaries public in its employ. It was established in 2010 and has since served thousands of local and international clients with notarization and apostille services.
There are dozens of documents the company can notarize by appointment. Aside from the usual affidavits, invitation letters, statutory declarations, and professional forms, Notary Depot also notarizes relationship documents for single status, severing common-law unions, guardianship or custodian, and applications for child adoption.
There’s a pricing scheme available on the Notary Depot website for its notarization, commissioning, witnessing, authentication, and legalization services.
The prices are exclusive of the courier, transport, and embassy fees, so it’s best to contact the firm for estimates.
Note: Notary Depot now operates on a strictly by-appointment basis. Walk-ins are no longer allowed.
Find out if Notary Depot services fit your needs by reading what the following clients have to say:
“Notary Depot provided excellent service and the fastest turnaround time I have ever experienced with getting documents legalized. I called, emailed them the documents, and within about five days, everything was done, which included notarization and legalization by the both Canadian Foreign Ministry and the Lebanese embassy in Ottawa! Definitely recommend if you need documents legalized quickly.” – Brian Andrews
“Notary Depot arranged to have all of my family’s documents authenticated and legalized. This was completed even more quickly than expected and saved me weeks had I done it myself. They were very responsive to all of my questions and helped simplify what would have been a very complicated process to manage on my own.” – Adrienne M.
6. Neighbourhood Notary
|SERVICES||Notary Public Listing/Advertising|
|CONTACT NUMBER||[email protected]|
Neighborhood Notary is a platform that serves to connect independent notary public offices to clients in need of their services. Many praise them for their website’s convenience and ease of use.
Their affiliated notary publics have a comprehensive set of notary services to offer, ranging from OSAP Affidavits to Certified True Copy of Original Documents, and everything in between. Moreover, these quality services are available for affordable prices– it’s $35 for the first notarization.
Location won’t be an issue, as Neighborhood Notary provides a map that denotes their branches’ whereabouts around Ontario. They also have mobile notary services available to better reach clients in difficult to access areas.
While they’re not a law firm themselves, Neighborhood Notary’s quality services and favorable location make them an excellent choice nonetheless. You can count on them to assist you with whatever legal document you may need.
|SERVICES||Online Notary Services|
|OPERATING HOURS||Monday – Saturday|
9:00 AM – 8:00 PM
Notaring is one of, if not the only, platforms that allow clients to have their documents notarized online. Their remote legal services is perfect for those who don’t have the time or energy to walk around and get their documents processed.
To uphold the quality standard of their notary services, they make sure to only partner with licensed and vetted notary publics around Canada. You won’t need to worry about your data’s safety either as they continuously maintain their platform’s security through frequent checkups and maintenance.
They are capable of notarizing a wide range of documents such as affidavits, OSAPs, declarations, and more. However, they do not notarize certified true copies as well as separation, divorce, or prenuptial documents.
Best of all, these convenient services are available for the most affordable prices. Standard documents start at $20, while Wills and Power of Attorneys start at $50.
8. Giang Le Licensed Paralegal & Notary Public
|ADDRESS||Downtown Office: 29 Bell Street North, Ottawa, ON K1R 7C5|
Orleans Office: 364 Ravenswood Way, Ottawa, ON K4A 0R8
|CONTACT NUMBER||(613) 608 4046|
|OPERATING HOURS||Monday – Sunday, 9:00 – 21:30|
Giang Le Licensed Paralegal & Notary Public is owned and handled by Janna Le, a paralegal of over a decade in practice. She’s an expert in-house paralegal for small and medium enterprises and a licensed notary public.
Services that they cater to include the transfer of ownership, identification, and will notarization. They also have electronic document notarization available.
What’s more about Giang Le Licensed Paralegal & Notary Public, is that they offer house calls for cases where you’re unable to go to their office to have papers notarized. The travel fee is added upon the base notary fee, starting at $10 for 1km distance, and increasing.
For regular on-site notarization,1 seal starts at $15 + tax for weekdays, with the fee becoming a bit pricier on weekends.
FAQs About Notary Public Services in Ottawa
We hope you’ll get your important documents notarized without a hitch now that you have an idea where to get top notary services in Ottawa.
If you have other notary firms in Ottawa you’d like reviewed, simply drop us a line.
And should you be needing legal assistance with your immigration status, we recommend reading our article on the best immigration lawyer firms in Ottawa.