Event planning is not an easy task, especially for corporate businesses that expect a large number of attendees. Luckily, there are some highly skilled professionals out there who can help you make your event a success.
In this article, we’ll be looking at the best corporate event planners in Ottawa.
How much do corporate event planners charge?
Corporate event planners usually charge between 15-20% of the total cost of an event as part of their fee.
The table below should give you a clearer picture of the possible costs:
|Event Cost||Average cut of event planner|
|$10,000 event||$1,500 - 2,000|
|$20,000 event||$3,000 - $4,000|
|$30,000 event||$4,500 - 7,500|
The Best Corporate Event Planners in Ottawa
To give you our list of Ottawa’s best planners for corporate events, we followed the following criteria:
1. Oxygen Events Ltd.
|SERVICES||Corporate Events, Openings, Re-Openings, Event Development, Logistics Management, Virtual Events|
|ADDRESS||2083 Black Friars Rd, Ottawa, ON K2A 3K6, Canada|
|OPERATING HOURS||Monday 9AM–5PM|
Oxygen Events Ltd. is a popular choice among many companies looking for reliable event planning services. It has over 50 years of experience in the industry and has received generally good feedback from its previous clients.
Oxygen Events specializes in planning events and conferences for corporate clients. Its services include developing the conference program as well as logistics for the event itself.
This event planning company can work on small meetings, as well as large international conferences with thousands of attendees.
Oxygen has experience working with a wide range of companies in different industries such as finance, technology, healthcare and telecommunications.
It also has experience working on corporate events for government organizations and non-profit organizations.
If you have guests that can’t attend your conference or trade show in person, Oxygen offers virtual options so they can still participate online.
Virtual event options include live streaming of the event, allowing remote participants to ask questions through chat, and providing a virtual experience for in-person attendees.
Because of Oxygen’s popularity, it can sometimes be overbooked. We recommend calling the company early if you want it to handle one of your events.
Overall, Oxygen is a great choice despite having a few minor drawbacks. The company does quality work and manages each conference or meeting as if it were its own.
“We hired Oxygen to help us plan and launch our 2nd annual youth summit. Mike and Hanna were very supportive and listened to our ideas, visions and hopes for the summit. They provided guidance and a step-by-step plan to help our committee execute our plans. We learned a lot and area ready for next year! Thank you, Oxygen Events!” – Valerie Smith
“Oxygen Events helped to organize our virtual staff party for a potential of 280+ people. Mike and Victoria were amazing in helping us realize our “vision” of a variety show highlighting our staff’s talents, with games and other activities! They were very helpful, capable, adaptable to our shifting timelines, responsive, reflexive, and affordable.” – Stephanie RS
2. Amanda Julia
|SERVICES||Corporate Events, Social Events, Charity Events, Weddings, Virtual Events, Party Packs|
|OPERATING HOURS||Monday 9AM–6PM|
Amanda Julia is another great choice for corporate event planning. The CEO, Amanda, focuses on making sure that the process of planning the event is collaborative and stress-free.
Because of Amanda Julia’s work on weddings, the company is able to give even corporate events a more intimate and personal feel.
It also offers themed choices so businesses can make their corporate events more interesting.
You can also avail of holiday-themed corporate events or any other theme that can help your employees forget that they’re at work.
Another great thing about this company is it offers virtual options in case you have guests that can’t come to your event in person.
These virtual services range from video calls to video surveys that online attendees can participate in.
Amanda Julia is also open to smaller corporate events. If you have a small meeting planned with just a few important people in your company, this planner can make that meeting special and interesting as well.
The company has a good connection with companies that offer venues. Because of Amanda’s experience and years in the industry, she has been able to network with some of the most popular venues in the city.
The only drawback with this service is its price. If you’re under a strict budget, you may have to look elsewhere.
But if the premium fees aren’t a problem for you, this company is definitely a great choice.
Great experience for my clients
“I purchased Amanda’s holiday party pack as gifts for clients this season. They were thrilled with the thoughtfully curated package supporting several local businesses. Amanada sent me a note two days before the last pick up day to make sure I knew the pick up hours to make sure I got my gifts on time. It was so thoughtful of her to take the time during a busy holiday season.” – Becky Powell
“Amanda herself is the perfect combination of organized and creative. She has a keen eye for detail, which was very reassuring when I hired her to produce a corporate event in November 2019. I didn’t have to worry about any minor detail, because she had already thought of it. Her creativity is unparalleled.” – Haley W.
3. All in One Events
|SERVICES||Corporate Events, Graduations, Weddings, Baptisms, Anniversary, Birthday Parties|
|ADDRESS||12 Laxford Dr, Kanata, Ottawa, ON K2K 3E2, Canada|
|OPERATING HOURS||Monday 9AM–5PM|
All in One Events is another notable event planner in the city. It was founded by creative director Rula Sharrida who has earned many certifications in event planning.
The company specializes in weddings, birthdays, and corporate events as well.
Decor and design is what makes All in One Events special. Unlike most event planners who only plan the event proper, All in One actually has the team to execute the decor and design aspect as well.
It is also in charge of transportation. This saves you the hassle of hiring different services from different vendors.
If you need photography and video, All in One can also accommodate you for that.
Another thing we like about this planner is its connections with DJs, musicians, and other performers. These are perfect for corporate events such as product launches or galas.
The company was also awarded the title of Accredited Event Designer by the School of Hospitality and Tourism. This makes it a great option even for out-of-town corporate events.
The only drawback is you have to book early to secure a slot if you want to avail of All in One’s services. It has a limited list of clients per month, which fills up quickly due to the high demand.
Overall, we find All in One Events to be one of the best in the business in terms of quality, experience, and professionalism.
“I highly recommend All in One Events for anyone planning any type of event!” – Mariam Abdul
“Excellent service, greatly pleased with her work! Recommended.” – Mazen E.
4. Tobijah Eden
|SERVICES||Corporate Events, Weddings, Baby Showers, Event Consultation|
|ADDRESS||207 Bank St #304, Ottawa, ON K2P 2N2, Canada|
|OPERATING HOURS||Monday 8:30AM–8PM|
Tobijah Eden is also a great event management company. What makes it special is the fact that it is willing to adjust its services depending on your budget.
The company specializes in weddings, baby showers, and corporate events.
Among its many clients are the University of Ottawa, the Mackenzie-papineau Battalion, the Canadian Embassy, and more. The company has received multiple positive feedback from its previous clients.
It also offers discounts to small businesses who want event-planning services on a limited budget. There are also financial options like credit and debit card for those who want to pay in installments.
It’s also great that Tobijah Eden is willing to organize events outside of the country. For example, the company has organized a couple of events in South Africa for its previous clients.
If you’re still unsure of Tobijah’s services, you can just hire the company for event consultations. This way, you can have an easier time planning your corporate event without spending too much.
The only drawback with this company is the fact that it can sometimes be hard to reach its number. It’s also more focused on planning only, so if you’re counting on them for decor and transportation, you may be disappointed.
Overall, it’s still a recommendable company that provides professional event planning services for both corporate and social events.
“Impeccable service! Tobijah Eden’s team is very professional, dynamic and enterprising!” – John P
“A very professional team and they listen. They take your project to heart while respecting your budget. Their services are very accessible at an affordable price! – Nathalie S.
5. Ottawa Venues
|SERVICES||Corporate Events, Weddings, Baby Showers, Event Consultation, Venue Rental|
|ADDRESS||103 York St, Ottawa, ON K1N 5T4, Canada|
|CONTACT DETAILS||613-241-9997 ext. 115|
|OPERATING HOURS||Monday 9AM–6PM|
Ottawa Venues is a great option for any kind of corporate event. The company specializes in product launches, corporate meetings, tour groups, meeting spaces, and more.
The company has access to many venues in Ottawa. It can provide good establishments to choose from, whether your company is planning a little event for a few people or a big event with lots of guests.
There’s a variety of venues available and it’s totally up to you which one to pick depending on your budget and taste. The company has access to fine dining restaurants, bars, nightclubs, and hotels with conference rooms.
Once you pick the venue, the provider will plan all the details of the event as well. It is able to offer assistance in logistics and budgeting, and provide catering for your event if needed.
Ottawa Venues has received great feedback on its services and its successful track record from previous clients. Potential clients can breathe a sigh of relief knowing that their event planning process is in good hands.
The only drawback is that there have been some complaints about unresponsive customer service. However, these complaints are infrequent and are usually resolved quickly.
Overall, it’s a great option if you are looking for a planner who has access to different venues to host your next corporate event!
Out staff enjoyed
“We had our Staff Xmas party there and have nothing but fantastic things to say. The service was exceptional, atmosphere was perfect and food was great! All 30 of our guests were very satisfied considering the last couple years we never had great experiences at other venues. Thank you again!! – Katie A.
“The perfect selection of Venue sizes, menu options and beverage offerings for any event or occasion.” – Steve Dodd
FAQs about Corporate Events
There you have it — the best corporate event planners in Ottawa!
Now that you have your plan, you may need to look for a good location for your event. Check out the top banquet halls in Ottawa for more ideas!