The 5 Best Printer Rental Services in Ottawa
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The 5 Best Printer Rental Services in Ottawa

For any business, having a printer on hand is essential because so many rely on printers to get important work done. You need a printer if you’re handling a report, financial statements, or slides for a board meeting.

Now owning your printer isn’t easy or cheap, though. The costs of maintenance might be too hard, especially for small businesses that need it but can barely afford it. 

That’s where printer rentals come in. For businesses that can’t own one as an option, plenty of available services offer printer rentals to ease your burdens.

In this review, we’ll look at the best printer rental services in Ottawa.

The Cost of Printer Rental Services in Ottawa

The cost of renting a printer can depend on how long you plan to rent it and the model of the printer you want. Different printers have different capabilities, so the price can vary depending on what you plan on using them for.

The table below showcases the estimated costs of renting depending on the type of printer monthly.

Procedure Average price
Desktop printer $19+
Office printer  $45+
Multifunction business printer$52+

Best Printer Rental Services in Ottawa

To better understand how we created this list, we assessed each service based on the following criteria:

Reasonable rates – Is the service charging fairly?
Catalog -How many and what kinds of printers do they have in stock and ready for us to choose from?
Quality – Is the equipment durable and worth the price we paid or will pay for?
Customer satisfaction – Have any of their past customers complained about their service? Is there anything about the company that they liked?

1. D.E. Systems

D.E. Systems
SERVICESTechnology rentals, event services, IT & network services
ADDRESS2212 Gladwin Crescent C6, Ottawa, ON K1B 5N1, Canada

[email protected]

Reasonable rates★★★★☆ (4/5)
Catalog★★★★☆ (4/5)
Quality★★★★★ (5/5)
Customer satisfaction★★★★★ (5/5)

D.E. Systems is a business that’s been operating for over 49 years and still going strong. 

Aside from its office in Ottawa, it also has another branch in Toronto. At the same time, it services the areas of Ontario and Quebec.

However, it’s not limited to these regions because it can also service all areas within Canada and even the US, thanks to its business partners. It’s a well-established figure within the events industry that offers all kinds of services.

First and most importantly, it provides equipment rentals, including heavy-duty printers, no matter the size of your event or business. Thankfully, you don’t have to worry much about technical problems either because it has technical support at the ready.

Aside from printers, it also offers computer rentals, which are especially useful for conferences, conventions, roadshows, etc. 

One thing that makes it stand out is that it’s active on its social media platforms by documenting some of the events it participated in. This gives you insights into its most recent projects, especially if you’re considering doing business with it.

The downside of its expertise in the events industry is its small catalog of printers. The length of rentals is shorter compared to services that focus primarily on printer rentals, which can last for years.

So if you’re going to need a printer for more extended periods, another service listed in this review might be a better fit.


  • Established business
  • Can service anywhere in Canada and even the US
  • Lots of available services
  • Active documentation


  • Limited printer models
  • Shorter rental periods

Customer Reviews

Great to deal with

“I needed a last minute displays for a home show, and was able to rent a couple of large smart displays to showcase my products and services with next to no notice. DE Systems were great to deal with and having the equipment in stock really made my participation possible. Thanks DE Systems for the great service!!” – William Pearl

An amazing company

“D.E. Systems is an amazing company. Great services, and great employees!” – McKenzie McGilchrist

2. Staples Ottawa

Staples Ottawa
SERVICESPrinter rental, computer rental, repair services, office equipment rental, printing services
ADDRESS403 Bank Street, Ottawa, ON K2P 1Y6

THURS. - FRI.: 9AM - 8PM

SAT. - 9AM - 5PM

SUN. - 10AM - 6PM

Reasonable rates★★★★☆ (4/5)
Catalog★★★★★ (5/5)
Quality★★★★★ (5/5)
Customer satisfaction★★★★☆ (4/5)

Staples is one of the largest office supplies and equipment companies in the world. It has a wide selection of top technology brands available in its stores alongside other services.

The first thing we can say about Staples is that it has several stores located not too far from each other. If there’s ever something you’re looking for that one branch is out of, you won’t have to travel for too long to get to one of its other stores.

Aside from its retail products, it offers rental services for not just printers but also copiers, shredders, and even computers. Its selection of brands includes but isn’t limited to Apple, Microsoft, HP, Canon, Epson, and Dell. 

If you need any office furniture, it’s got you covered! Staples can have your purchases delivered to you, or you can pick them up in person if you order through its online store.

One of its most unique offers is its graphic design services powered by Canva. That’s not all, because it even has marketing services available if you’re just starting your business and don’t know where to start.

Take note, though, that its printer rental services can be limited because it’s not specialized in providing only printer rentals. The cost of its rentals can also be pricey.


  • Large and established business
  • Has more than one branch
  • Many available services
  • Has an online store


  • Small catalog of printers for rent
  • Pricey

Customer Reviews

Great store, good selection

“Great, store, good selection of office products and also lots of computers and electronics stuff. I was surprised to see all those shiny MacBooks in there.

Staff was helpful, they understood what I need and promptly directed to the aisle.” – Igor Kanshyn

Good experiences, clean store

“I would recommend this Staples store. I’ve shopped at this Staples for years now, overall good experiences, clean store, bright and friendly layout. Beyond the store itself, the staff are generally knowledgeable and friendly. What made my experience at this store extraordinary was how a recent issue with a product was handled. The matter got escalated to Emily, the store manager, who quickly understood the matter. Emily’s communication was excellent, her action was immediate and she exceeded my expectations in seeking resolution. All this together, great work Staples team.” – Elias Hage

3. Hartford Technology Rental

Hartford Technology Rental
SERVICESPrinter rental, computer rental, copier rental, scanner rental

[email protected]

Reasonable rates★★★★☆ (4/5)
Catalog★★★★★ (5/5)
Quality★★★★★ (5/5)
Customer satisfaction★★★★☆ (4/5)

Hartford Technology Rental has been in business since 1991 and has since then focused and specialized in top-class technology rentals. Its offices are based in the US, but it has its own Canadian Distribution Centers in the country, including Ottawa.

You read that right! Its distribution center in Ottawa can service big events with venues like the Shaw Centre, Ottawa Venues, Ottawa Conference and Event Centre, Head Office Ottawa, upSpace, Events InStyle, and Sala San Marco Event Centre.

Its catalog of rentals is very diverse because aside from the usual technology rentals like printers, copiers, and computers, it has options for audio rentals and projector rentals. Amazingly, it even offers virtual reality rentals for particularly fun events.

Whether it’s a business conference or a gaming convention, it has all the technology you’ll need. Its Ottawa distribution center is constantly updated and stocked with the best and latest equipment for rent. 

There are RFID printers and even 3D printers available in its catalog. Now that’s something we didn’t see in most of the other printer rental services in Ottawa.

Plus, unlike most businesses, the team at Hartford Technology Rental is online 24/7. That means regardless of what you need at any time of the day or night, you have constant support that’s just one call away.

Keep in mind, however, that it costs a pretty penny to avail of Hartford Technology Rental’s services. If your budget’s a bit tight, you can move on to the next companies on this list.


  • Well-established business
  • Offers services to several cities in Canada
  • Large inventory of equipment
  • Can cater to big events
  • 24/7 support


  • Can be pricey
  • Mainly services big businesses

Customer Reviews

A great addition to the event

“While it was a damn challenging experience to create and deliver, I just want to share that IT WORKED! It was a great add to the event and people were clearly moved by the shared screening.  Thanks to you (and your team’s) hard work to make this possible.” – J. Finneran

Impressed and moved

“The VR program was a real success! Everyone was very impressed and moved by the experience. It was great working with you, and Chris did a fantastic job. We were really pleased with the entire outcome.” – Shirin Ghareeb

4. 4 Office Automation Ltd

4 Office Automation Ltd
SERVICESPrinter rental, copier rental, scanner rental, multi-function copier rental
ADDRESS2615 Lancaster Rd, Ottawa, ON K1B 5N2, Canada


Reasonable rates★★★★☆ (4/5)
Catalog★★★★☆ (4/5)
Quality★★★★★ (5/5)
Customer satisfaction★★★★☆ (4/5)

4 Office Automation is a technology rental company that primarily rents out equipment like printers, copiers, shredders, and scanners as a way for its clients to take control of internal printing costs.

It’s now celebrating 40 years of being a part of the industry and proudly presents itself as one of the top-rated printing services providers. In December 2020, the city of Ottawa itself awarded 4 Office Automation a 5-year managed print contract.

The company is great for small to medium-sized businesses. It offers short-term and long-term contracts and is also open to government offices, educational institutions, etc.

It offers All-In Print Plans where businesses can enjoy a single invoice that bundles the total costs of everything, including toners, parts, service, and maintenance of any rented printer.

The print and software solutions it offers aren’t just effective in reducing costs, but it’s environment-friendly too! It partnered with Lexmark and Sheridan college to ensure reduced carbon footprints and energy consumption when you choose its services.

What we liked the most is its 90-day buyer protection plan. If your team isn’t satisfied with the product after more than a few days or weeks, it can be swapped for a different model instead.

If there’s any downside to this service, then it has to be the expensive fees. As an established business with several decades under its belt, you can also expect a lot of clients, which reduces your printer choices.


  • Established printer rental service
  • Trusted by government offices
  • Offers plans for small-medium businesses
  • All-in plans for reduced costs
  • Has an environmental policy


  • Many clients
  • Expensive fees

Customer Reviews

Dependable and efficient

“4 Office has been servicing the Ottawa-Carleton Distsrict School Board  for many years.  The service has always been dependable and efficient.  I would however, like to give a 5 star service to Robert Sands who is now servicing our machines.  Robert is always pleasant, efficient and top notch when it comes to repairing our machines.  He is always quick to arrive and highly qualified and competent.  Robert sands is an excellent employee and an excellent representative of your company.  My co-workers and I are very pleased to have him as our service technician.  Thankyou for this opportunity to share.” – Heather Clouthier

Absolutely top notch

“Absolutely Top Notch! Everyone from start to finish was very professional, thorough and knowledgeable. I was given the best advice needed to make the correct equipment decision that allows me to be more efficient with less stress. Sales and Admin. staff were very helpful, delivery was on time and set up was professional.” – Richard D. Rooney

5. The Office Doctor

The Office Doctor
SERVICESPrinter rental, copier rental, technical support, drop-off service
ADDRESS5460 Canotek Rd Unit 102, Gloucester, Ottawa, ON K1J 9H1, Canada

[email protected]



Reasonable rates★★★★★ (5/5)
Catalog★★★★★ (5/5)
Quality★★★★☆ (4/5)
Customer satisfaction★★★★☆ (4/5)

Our last entry in this list is the Office Doctor, which has been servicing the Ottawa area since 1985. It stands out because its founders were service technicians themselves, so you can expect that this service knows what it’s doing.

From its approach alone, it sets itself up as a no-nonsense and straight-to-the-point business that doesn’t care for any games or sales talk. If you want to rent a printer, it’ll give you one after helping you choose the best option that fits your needs.

It offers brands like Konica Minolta, Samsung, HP, Xerox, Brother, Muratec, and Panasonic in its catalog. For other equipment like folding machines, paper cutters, etc. you can give its sales team a call to find out what it can offer.

The team at the Office Doctor aims to aid in lowering your costs of operation and providing solid customer support. Its maintenance agreements with clients ensure proper maintenance, increased reliability, and lower operating costs for your rentals.

Past clients had nothing but praise for their experiences with the team and management. They mentioned various situations that showcased their willingness to help with their issues rather than focusing on selling them things.

Make sure to visit or contact it on the weekdays, because its doors are closed during the weekends. Its prices aren’t cheap either, so just be prepared to pay a premium for its services.


  • Offers printers for rent and sale
  • Expert team of technicians
  • Has other office equipment for sale and rent
  • Equipment maintenance agreements
  • Stellar track record with past clients


  • High costs
  • Closed on weekends

Customer Reviews

Went above and beyond

“Dan went above and beyond in helping me to decide what I should do  with regard my existing Brother MFC L9550 CDW.  This machine was originally purchased from the Office Doctor in 2013 and has performed perfectly, however was going to need a complete set of new toner cartridges. I called The Office Doctor and Dan spent the time to give me information to determine if I should just purchase new toner cartridges or purchase a replacement unit since my current printer’s drum etc. would need to be replaced shortly. Based on the information that I found and gave to Dan, he determined that I did not need to replace our current unit at this time and a new set of toner cartridges would be sufficient. I will buy a new MFC printer/copier, and it will likely be a Brother, but definitely will be from Dan at The Office Doctor in Ottawa.” – Don Orr

Always pleased and impressed

“Always awesome, always pleased and impressed with Sherri and Rob’s customer service excellence style and know-how. I consider The Office Doctor a key vendor for running my business. They rock!” – Wendy Cumming

FAQs About Printer Rentals in Ottawa

If you want to see more technology rental services, check out our reviews on the best copier rental services in Ottawa to find out more!