The 5 Best Copier Rental Services in Ottawa
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The 5 Best Copier Rental Services in Ottawa

Copier rental services are essential for businesses of all sizes. With so many people now relying on photocopiers for their work, having a reliable and affordable supply of equipment is absolutely essential. 

When businesses need to buy their own machines, they are often faced with large upfront costs that are not viable for them. 

Fortunately, there are options available for businesses that don’t have the necessary capital to purchase expensive equipment.

In this article, we will look at the best copier rental services in Ottawa.

How much does it cost to rent a copier? 

The costs of renting a copier depends on how long you plan on renting said machine. It’s usually around $65 – $650 per month.   

The table below could give you a clearer picture of the pricing. 

Type of RentalAverage cost
Short Term (A few days to a week)$65 - $650
Monthly$500 - $1000
Yearly$6000

The Best Copier Rental Services in Ottawa

Our objective is to provide you with a list of the top local copier rental services. To do this, we looked at the shops that match the following criteria: 

Reasonable rates – Do they charge fairly for their services?
Selection – Do they have multiple copiers to choose from?
Discounts – Do they offer discounts for things like long-term rental or bulk rental? 
Quality – We also checked if the machines they have for rent are of good quality. 

1. The Office Doctor

The Office Doctor Homepage
TestInfo
SERVICESCopier Rental, Digital Copier Rental, Multi-function Copier and Printer Rental, Scanner Rental, Shredder Rental, Peripheral Products
WEBSITEhttps://officedoctor.ca/
ADDRESS5460 Canotek Rd Unit 102, Gloucester, Ottawa, ON K1J 9H1, Canada
CONTACT DETAILS613-747-9112

[email protected]

OPERATING HOURSMonday 8:30AM–4:30PM

Tuesday 8:30AM–4:30PM

Wednesday 8:30AM–4:30PM

Thursday 8:30AM–4:30PM

Friday 8:30AM–4:30PM

Saturday Closed

Sunday Closed

CriteriaRatings
Rates★★★★★(5/5)
Selection★★★★★(5/5)
Discounts★★★★★(5/5)
Quality★★★★(4/5)

The Office Doctor is a great choice for businesses that need digital copiers, multi-function copiers, and printers. 

The company has a wide selection of machines available for rent, and its own technicians are always ready to come to your place of business if you need them.

The company’s name is a reference to the repair services that it is able to offer to its clients. Its founders are all technicians and know the importance of office equipment working properly.

The Office Doctor is pretty new, with only 8 years of experience. But it has received multiple positive feedback from its previous customers.

Its primary goal is to provide good customer service and affordable solutions to businesses that want to purchase or lease new office equipment. Among the brands it has to offer are Panasonic, Fujitsu, Brother, and more.

It also provides purchasing options for customers who prefer to buy their office equipment. All of its machines are made to be durable and work well for a long time.

Unfortunately the company doesn’t offer discount packages to its regular clients. 

It’s also closed during weekends, so if you plan on renting equipment, make sure to visit the company’s establishment during working days.  

Despite all of this, many of its clients are happy with the prices it offers for copier rental services, making it one of the best choices in the city. 

Pros

  • Has multiple machines for rent
  • Also has the same machines for sale
  • Multi-function copiers
  • Has its own technicians in case of repair needs
  • 8 years of good feedback from previous customers

Cons

  • No discounts for regular clients

Customer Reviews

Great team

“Dan and his team are amazing.  I can always count on them to provide fast, reliable service. Very professional. I would not hesitate to recommend to my friends and family.” – Eric Delorme

Great for businesses 

“Always awesome, always pleased and impressed with Sherri and Rob’s customer service excellence style and know-how. I consider The Office Doctor a key vendor for running my business. They rock!” – Wendy Cumming

2. 4 Office Automation Ltd

4 Office Automation Ltd Homepage
TestInfo
SERVICESCopier Rental, Digital Copier Rental, Multi-function Copier and Printer Rental, Scanner Rental
WEBSITEhttps://4office.ca
ADDRESS2615 Lancaster Rd, Ottawa, ON K1B 5N2, Canada
CONTACT DETAILS888-463-3423
OPERATING HOURSMonday 8AM–5PM

Tuesday 8AM–5PM

Wednesday 8AM–5PM

Thursday 8AM–5PM

Friday 8AM–5PM

Saturday Closed

Sunday Closed

CriteriaRatings
Rates★★★★(4/5)
Selection★★★★ (4/5)
Discounts★★★★(4/5)
Quality★★★★★(5/5)

Office Automation Ltd. is a copier rental company that has different types of copiers for rent. It also has printers, scanners, and multi-function copiers available.

The company specializes in the efficient sourcing, setup, delivery and management of different rental equipment. 

We also like that Office Automation rents out copiers for short term and long term projects for small and medium-sized businesses as well as government agencies, educational institutions, and more.

The company has over 40 years of experience, which gives us confidence in its expertise and quality services. 

We like that it has an environmental policy to help minimize its impact on the planet. It also provides repair services for its customers in case they run into problems with their machines.

Office Automation lives by its name by providing customers with software solutions that can assist in tracking usage and reducing print related costs. 

We like this because this can be an effective method in projecting the costs of operations through what the companies print and copy.

The only drawback with this provider is its prices which are quite steep. It also has a lot of clients, so rental selection can sometimes be limited.

Overall, it is still a great option if you are looking for a copier rental company in Ottawa that offers reliable equipment with great customer service and support.

Pros

  • Offers both purchasing and rental options
  • Repair services
  • Helps with cost projection
  • Has its own environmental policy
  • 40 years of experience

Cons

  • Can be pricey
  • Many clients so rental selection is sometimes limited

Customer Reviews

Pleasant experience
“4 Office has  been servicing the Ottawa-Carleton Distsrict School Board  for many years.  The service has always been dependable and efficient.  I would however, like to give a 5 star service to Robert Sands who is now servicing our machines.  Robert is always pleasant, efficient and top notch when it comes to repairing our machines.” – Heather Clouthier

Top notch
“Everyone from start to finish was very professional, thorough and knowledgeable. I was given the best advice needed to make the correct equipment decision that allows me to be more efficient with less stress.” – Richard D. Rooney

3. M5digital Products Ltd

M5digital Products Ltd Homepage
TestInfo
SERVICESCopier Rental, Copier Sales, Print Solutions, Repairs, IT Services
WEBSITEhttps://www.m5digital.ca/
ADDRESS5350 Canotek Rd #20, Gloucester, Ottawa, ON K1J 9E1, Canada
CONTACT DETAILS613-701-9623
OPERATING HOURSMonday 8:30AM–5PM

Tuesday 8:30AM–5PM

Wednesday 8:30AM–5PM

Thursday 8:30AM–5PM

Friday 8:30AM–5PM

Saturday Closed

Sunday Closed

CriteriaRatings
Rates★★★★ (4/5)
Selection★★★★ (4/5)
Discounts★★★★★(5/5)
Quality★★★★(4/5)

M5Digital Products Ltd is a rental company located in Canotek Road. 

It has over 20 years of experience and offers a wide range of products, including copiers, printers, multifunction copiers, shredders and more

M5Digital also offers repair services for the equipment it rents and sells. 

The company has multiple certified technicians who work to fix any issues with the equipment quickly and effectively so your business can continue operations with minimal downtime.

The printer and copier products offered by M5Digital are high-quality and reliable. The usual brands it carries are Panasonic, Canon, Sharp, Brother, and more.

The best option for bigger companies are the multifunctional copiers that allows users to not just copy but also print and scan documents. 

Another benefit is that these machines can automatically retrieve documents on a PC so you don’t have to manually feed them into the machine.

Unfortunately, M5digital’s services are quite pricey. There were also reports of bad customer service from past clients we spoke to, so take note of that.

Overall, because of the many services the company offers, we still recommend it. As long as you have the budget, this provider is a no-brainer in terms of the services it offers for copier rental and repair.  

Pros

  • Offers rental and sales services
  • Offers repair services
  • Products have a 90-day money back guarantee
  • Multi-function copiers available
  • 20 years experience

Cons

  • Pricey services
  • Some reports on bad customer service

Customer Reviews

Cheaper than buying

“My business has been using a 4-in-1 machine from m5 Digital Products for the past 3 years now, and the service and quality of in-office printing has never been better – or cheaper!” – Melvin Lee

Good people

“Since I moved out of my home office to a commercial space 8 years ago, I’ve used the services of M5 Digital Products.  They are very knowledgeable, have a great selection of office equipment, very responsive when called upon and they are good people. – Yann Brisebois 

4. Staples Ottawa

Staples Ottawa Homepage
TestInfo
SERVICESCopier Rental, Computer Rental, Repair Services, Office Equipment Rental
WEBSITEhttps://stores.staples.ca/on/ottawa/office-supplies-ca-131.html
ADDRESS403 Bank Street Ottawa, ON K2P 1Y6
CONTACT DETAILS613-235-2525
OPERATING HOURSMonday 9AM–9PM

Tuesday 9AM–9PM

Wednesday 9AM–9PM

Thursday 9AM–8PM

Friday 9AM–8PM

Saturday 9AM–5PM

Sunday 10AM–6PM

CriteriaRatings
Rates★★★★ (4/5)
Selection★★★★ (4/5)
Discounts★★★★★(5/5)
Quality★★★★★(5/5)

Another company worth checking out is Staples. It offers rental services for copiers and it also has printers, shredders, and multi-function copiers for rent and sale.

Ink, toner, paper and other printing-related supplies are also available at its store or online. It offers repair services for office equipment, and its technicians are specially trained in repairing and servicing copiers.

Another good thing about Staples is that it has multiple locations. If you’re looking for a specific copier, the employees can check the other locations if it’s available there.

The online store is a convenient way to rent or buy from Staples. You can also book a repair appointment online or use the onsite tech support if you need assistance setting up your rented copier to your computer.

Customers can call Staples for free estimates of bulk rentals.

Unfortunately, the company’s rental services can be expensive. The copier options are also limited and when getting a copier from a different location, it can take a while.

Renting from Staples is a better option if you have short-term projects that require the use of equipment. If you’re planning to rent for a long time, it’s better to look at other companies.

All in all, the provider is still a great pick because of its multiple services and convenient locations.

Pros

  • Has an online store
  • Offers free estimates
  • Multiple equipment for rental
  • Also has online tech support
  • Multiple locations

Cons

  • Expensive pricing
  • Limited copier options

Customer Reviews

Helpful staff

“Good selection of office products and also lots of computers and electronics stuff. I was surprised to see all those shiny MacBooks in there. Staff was helpful, they understood what I need and promptly directed to the aisle.” – Igor Kanshyn

Great work

“I always find the staff at this location to be available, willing to listen, and know the stock.” – Gertrude Wilkes

5. Sea Valley Business Solutions

Sea Valley Business Solutions Homepage
TestInfo
SERVICESCopier Rental, Printer Rental, Multi-function Copier Rental, Scanner Rental, Tech Support, Online Support
WEBSITEhttp://www.seavalley.ca/
ADDRESS199 Kent Street, Ottawa, ON, K2P 2K8
CONTACT DETAILS613-232-5368
OPERATING HOURSMonday 9AM–5PM

Tuesday 9AM–5PM

Wednesday 9AM–5PM

Thursday 9AM–5PM

Friday 9AM–5PM

Saturday Closed

Sunday Closed

CriteriaRatings
Rates★★★★ (4/5)
Selection★★★★★(5/5)
Discounts★★★★(4/5)
Quality★★★★★(5/5)

Sea Valley Business Solutions is a Canadian-owned company that rents out Xerox copiers. It was only recently established but it has already made waves in the industry.

As a company that only has Xerox copiers for rent, you may think that your business will be limited by the brand. 

While that may be true in some ways, having an exclusive brand for rent is also a positive because Sea Valley is able to offer consistent support for its products.

The company has partnered up with Xerox to provide customers with first-rate customer service. These highly trained professionals provide fast, friendly support to customers.

This includes on-call tech services and online support for your rented Xerox machines.

Sea Valley has also received an award from J.D. Power and Associates for the top notch services it offers. Despite being a young company, it was able to surpass some of its larger competitors in the customer service avenue.

Still, we understand that some potential customers may be skeptical about the exclusivity of its copiers. It’s not for those who want to choose among a vast array of options.

Overall, it’s still a promising company that is able to provide proper services to its customers.

Pros

  • Offers multi-function copiers
  • Tech services on-call and online
  • Received an award from J.D. Power and Associates
  • On-site repairs also available in case of issues

Cons

  • Xerox brands only

FAQs about Copiers


There you go – the best copier rentals in Ottawa! Hopefully, we’ve helped you and your business with this list.

If you’re looking for decent printing services, check out the top printing services in Ottawa!